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Marshall Municipal Utilities

"Providing Hometown Reliability"

Board Meeting Minutes

February 23, 2010

The Board of Public Works convened the regular session at 8:30 a.m. at the Marshall Municipal Utilities Business Office. Board members present were Mike Mills, President; Jim Heinzler, Vice President; Spencer Fricke, Secretary; and Charles Hird, member.

The agenda was approved as presented. The minutes of the previous meeting were approved as printed on a motion by Mr. Heinzler, seconded by Mr. Fricke.

Underground Facilities Director Monty Chase said the sewer main that is scheduled for replacement on Hamner is near a water main. DNR recommends a 10-foot separation between water and sewer mains. Relocating the water main first will make the construction of the sewer main easier. On a motion by Mr. Heinzler, seconded by Mr. Hird, the Board approved proceeding with the water main replacement on Hamner using in-house labor and equipment.

The following engineering firms submitted Statements of Qualifications January 5, 2010, for lime sludge handling facilities at the Water Treatment Plant.

   Jacobs Engineering
   HDR Archer
   Shafer, Kline & Warren
   MECO Engineering
   The Larkin Group

Environmental Services Director Ginny Ismay recommended Shafer, Kline & Warren. On a motion by Mr. Hird, seconded by Mr. Fricke, the Board approved entering into discussions with Shafer, Kline & Warren on the scope of work and cost for engineering services for the lime sludge handling facilities.

The following engineering firms submitted Statements of Qualifications January 5, 2010, for discharge permit renewal and disinfection facilities at the Wastewater Treatment Plant.

   Jacobs Engineering
   HDR Archer
   Shafer, Kline & Warren
   MECO Engineering
   Barr Engineering

Director Ismay recommended Shafer, Kline & Warren. On a motion by Mr. Hird, seconded by Mr. Fricke, the Board approved entering into discussions with Shafer, Kline & Warren on the scope of work and cost for engineering services for the discharge permit renewal and disinfection facilities.

The following quotes were opened February 12, 2010, for the annual well maintenance project at the Water Treatment Plant.

Douglas Pump Service Overland Park, KS	$36,807.50
Flynn Drilling Troy, MO	$39,595.00

On a motion by Mr. Hird, seconded by Mr. Fricke, the Board approved proceeding with the annual well maintenance project using Douglas Pump Service for $36,807.50.

Director Ismay reported there is a need for a mid-size SUV to be used by the Environmental Services Director for travel necessary for the job and to be used by MMU staff when traveling. As an alternative to the purchase of a new vehicle, the current pickup that is being replaced at the Water Treatment Plant could be kept and used by the Environmental Services Director for in-town use, out-of-town trips would be handled by using personal vehicles and paying mileage. The current pickup is not a reliable vehicle for out-of-town trips. On a motion by Mr. Fricke, seconded by Mr. Hird, the Board authorized requesting bids for the purchase of a mid-size SUV.

The following bids were opened February 17, 2010, for breaker maintenance on Units #4, #5, and #6 at the Power Plant.

	Bid
Byrne Industrial Solutions, LLC Boonville, MO	$ 24,293.00
Independent Electric Kansas City, KS	$ 11,905.00
JCI Industries Jefferson City, MO	$ 35,292.84

Electric Production Director Jim Johnson indicated the bids include testing and on-site preventative maintenance, but do not include the cost of any parts or repairs. On a motion by Mr. Hird, seconded by Mr. Heinzler, the Board accepted the bid from Independent Electric of $11,905 for the breaker maintenance project.

Director Johnson reported the Unit #5 boiler had a leak in one of the water wall tubes. It was discovered that 14 tubes were welded to the top side of a buckstay and one of the welds had torn loose from the tube. All of the welds that were visible were cut loose between the tubes and buckstay and the tube leak was repaired.

Unit #5 was started on February 22, 2010, but there was still too much oil flow to the generator seals. It was determined that one of the seals became unseated. The seal has been removed and sent for repair.

Administrative Services Director Ken Gieringer reported that because of changes in banking rules, effective February 2010, some investment procedures MMU uses will not be allowed anymore. A resolution is required in order for the General Manager and Administrative Services Director to make investments on behalf of MMU through Bank Midwest. On a motion by Mr. Hird, seconded by Mr. Heinzler, the Board approved the following resolution.

Be it resolved that Kyle D. Gibbs, General Manager, and Kenneth M. Gieringer, Administrative Services Director, are hereby authorized to sell, assign and endorse for transfer certificates representing stocks, bonds, or other securities now registered or hereafter in the name of the organization.

Director Gieringer has determined that the ground source heat pump incentive program that was established January 27, 1999, is in need of revision. The Board was given information concerning this program and asked to give any comments to Director Gieringer. A draft of a new policy will be presented at a future Board meeting.

Electric Distribution Director Jeff Bergstrom reported the old cable that failed on February 18, 2010, has been removed from the conduit between North Street and the Power Plant and the conduit is being checked for asbestos before continuing with the replacement of the cable.

Employee Relations Manager Megan Baldridge indicated that applications are being taken in-house for the Chief Operator position at the Wastewater Treatment Plant that will be vacant at the end of July.

The fall protection audits have been completed and the results are being reviewed.

A brief discussion was held on the status of the proposed inflow and infiltration project.

General Manager Kyle Gibbs has been offered and has accepted a position on the advisory board of the West Central Missouri Solid Waste Management District Region F.

On a motion by Mr. Fricke, seconded by Mr. Hird, accounts payable were approved and warrants ordered issued from the following funds:

	WATER OPERATING FUND		$	125,890.08
	ELECTRIC OPERATING FUND		$	281,769.43
	SEWER REVENUE FUND		$	130,701.20
	INTERNET OPERATING FUND		$	 13,702.03
	NATURAL GAS OPERATING FUND	$	  2,385.74
	ELECTRIC CONSUMER DEPOSIT FUND	$	  6,500.00

On a motion by Mr. Hird, seconded by Mr. Heinzler, the regular meeting adjourned at 9:31 a.m. to go into executive session to discuss matters related to personnel (Mo. Rev. Stat. 610.021 [3], if authorized).

Roll call vote:
   Chuck Hird yes
   Spencer Fricke yes
   Mike Mills yes
   Jim Heinzler yes