"Providing Hometown Reliability"
The Board of Public Works convened in regular session at 8:30 a.m. at the Marshall Municipal Utilities Business Office. Board members present were Ken Bryant, Vice President; Steve Mills, Secretary; and Spencer Fricke, Member. Chuck Hird, President was absent. Also present were City Councilman Dewey Hendrix, resident Lee Hamilton.
The agenda was approved on a motion by Mr. Mills, seconded by Mr. Fricke. General Manager Kyle Gibbs reviewed the safety briefing. The minutes of the previous meeting were approved as printed on a motion by Mr. Mills, seconded by Mr. Fricke.
The Board recognized Mrs. Lee Hamilton. Mrs. Hamilton received a high water usage notice. No leaks were detected by a private plumber or MMU staff. There is no known source for the excessive use. Mrs. Hamilton would like an adjustment on the bill. Administrative Services Director Ken Gieringer commented that normally adjustments are made when a leak is found and repairs are made to remedy the leak. In this instance there was no leak found and no repairs made. Underground Facilities Director Grant Piper stated the meter was taken out and was tested as accurate. On a motion made by Mr. Mills, seconded by Mr. Fricke the Board tabled making a decision but would review the request under advisement.
Administrative Services Director Ken Gieringer presented the Board results from opening bid documents for #10-17-ED Internet Truck Body. The three bids received were: $8,375.40 from Kanpheide of Jefferson City, MO; $5,897.00 from Marshall Welding Inc of Marshall, MO and $7,183.50 from Maxwell Trailers of Columbia, MO. Mr. Gieringer advised accepting the low bid. On a motion made by Mr. Fricke, seconded by Mr. Mills, the Board approved accepting the bid from Marshall Welding Inc of $5,897 as the best bid meeting specifications.
Director Gieringer asked the Board to authorize requesting bids for a new forklift that would be needed for the new warehouse once the structure is completed. On a motion made by Mr. Mills, seconded by Mr. Fricke, the Board authorized requesting bids for a new forklift.
Director Gieringer then asked the Board to authorize a request for bids on a new truck to replace #503 in Underground Facilities. This will start a transfer of trucks throughout departments ending with the replacement of the Administrative Services truck whose rear-end recently went out. On a motion made by Mr. Fricke, seconded by Mr. Mills, the Board authorized requesting bids for a new half ton crew cab truck. The Park Department has requested the truck whose rear-end went out. On a consensus of the Board, it was agreed to give it to the Park Department.
Director Gieringer provided the Board with 9 month financials. He stated the process has been started on budget for 2017/2018; a draft of major projects should be available by the next Board Meeting.
Electric Production Director Carl Crawford updated the Board on the Recycle Center. Everything is working well. They have had training on the baler controls and scheduled maintenance. All issues with the new baler have been worked through and it is running smooth. General Manager Kyle Gibbs added that when the baler was originally purchased it was anticipated it would need a conveyor to feed cardboard into the system. We applied for and were awarded a grant to purchase a conveyor. Since receiving and working with the new baler, a temporary hopper was fabricated to feed the system until the purchase of the conveyor could be made. It is the consensus of the personnel using the equipment to continue using this method, thus no longer needing a conveyor. The grant request from the Region F Solid Waste District will be withdrawn.
Director Crawford also mentioned that summer capacity testing was conducted on July 12th, with all units passing. All hazardous materials have been picked up by Hazmat Inc. This will give us time to be trained and certified before needing another pick-up.
Electric Distribution Director Jeff Bergstrom updated the Board on the LD&B Master System Study. He is meeting with them today; they will be at the August 31st meeting to present their findings. The second small bucket truck has been received. The meters for the AMI electric meter replacement pilot have been shipped; commissioning will be September 19th.
Underground Facilities Director Grant Piper informed the Board the mixers have been installed in #1 and #3 reservoirs. Temperature data will be collected for a short time to ensure they are being mixed. The water tower has been inspected & cleaned, there are a few spots that were prepped & painted before the mixer was installed.
The street repairs from the Eastwood water main replacement are finished. The repairs from the 2014 CIPP Project are complete. The 2017 CIPP Project contractor will be back in August.
Wastewater Treatment Chief Operator Rick Bailey reported the new maintenance building is almost finished. The electricians are working on the breakers and should be energized next week.
Water Treatment Chief Operator Kenny Clause updated the Board on the THM reduction project. The contractor decided to demolish the flooded reservoir and start over. There are issues with mold in the break-room. The tile floor under the carpet contains asbestos and will need to be removed by a professional.
General Manager Kyle Gibbs reported on Employee Relations on behalf of Megan Baldridge. Jose Garcia has been hired to fill the Administrative Services Meter Reader position. Advertisements for wastewater plant personnel will be advertised due to two retirements coming in December. The Wastewater Plant Personnel have achieved seven years with no recordable injuries.
General Manager Gibbs then reported River City has sent a change order extending the THM project for 155 days. It will be held for 30 days until a final resolution is received from DNR. There have been several discussions with customers interested in solar power & net metering. Job descriptions are being reviewed for the Chief Operators at the water and wastewater plants.
On a motion by Mr. Mills, seconded by Mr. Bryant, accounts payable were approved and warrants ordered issued from the following funds:
WATER OPERATING FUND $ 184,101.64 ELECTRIC OPERATING FUND $ 523,872.54 SEWER REVENUE FUND $ 100,651.18 INTERNET OPERATING FUND $ 23,410.19 NATURAL GAS OPERATING FUND $ 3,405.57 ELECTRIC CONSUMER DEPOSIT FUND $ 7,175.00 SEWER EQUIPMENT FUND $ 92,399.70 WATER SEGREGATED $ 128,729.41 Total $ 1,063,745.23
The next Regular Board meeting will be Thursday August 17, 2017.
On a motion by Mr. Mills, seconded by Mr. Fricke, the Board voted unanimously to adjourn the regular meeting at 9:39 a.m.