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Marshall Municipal Utilities

"Providing Hometown Reliability"

Board Meeting Minutes

December 27, 2011

The Board of Public Works convened the regular session at 8:30 a.m. at the Marshall Municipal Utilities Business Office. Board members present were Jim Heinzler, President; Spencer Fricke, Vice President; Chuck Hird, Secretary; and Ken Bryant, member.

The agenda was approved as presented. The minutes of the previous meeting were approved as printed on a motion by Mr. Bryant, seconded by Mr. Fricke.

It was noted that no one was present to represent Environmental Services. This report will be postponed until later in the meeting.

The following bids were opened December 15, 2011, for collection system rehabilitation or replacement using the cured-in-place pipe (CIPP) method.

	Total Cost of Sections 1 - 7	Total Cost of All Sections 1 - 10
Insituform Technologies Kansas City, MO	$183,902.50	$226,167.25
MLR Municipal CIPP Lining Rehab Fort Smith, AR	$206,275.00	$247,150.00
Municipal Pipe Tool Hudson, IA	$191,340.00	$230,190.00
Reynolds Inliner Kiowa, CO	$160,100.00	$199,340.00
SAK Construction, LLC Kansas City, MO	$204,654.75	$243,077.25
Spray Com Utilities Inc. Knob Noster, MO	$138,527.50	$172,862.50
VISU - Sewer, Inc. Pewaukee, WI	$176,346.00	$213,560.25
Walden Assoc. Technologies Glen Carbon, IL	$183,781.10	$222,203.60

Administrative Services Director Ken Gieringer explained that the Wastewater Department does not have enough money in the sewer main replacement fund to pay for this project. The money would need to come from the I&I fund which was originally set up to pay for improving the private side of the collection system, but a program has not been developed that justifies spending this money for the private side. Using the CIPP method to rehabilitate sewer mains is helping to eliminate the I&I problem in the public mains. On a motion by Mr. Hird, seconded by Mr. Bryant, the Board accepted the bid of $172,862.50 from Spray Com Utilities Inc. for all ten sections, using the I&I fund to pay for this project.

The following quotes were opened December 22, 2011, for rebuilding the pumps at the North Conway Lift Station.

	Cost to Rebuild Each pump
Alliance Pump & Mechanical Services, Inc. Independence, MO	$ 5,370.00
Douglas Pump Service Overland Park, KS	$ 5,177.00
JCI Lee’s Summit, MO	$ 3,925.00
Mid-American Pump Kansas City, KS	$ 3,135.00

Underground Facilities Director Monty Chase indicated Mid-American Pump did not supply all the information requested, and after receiving further information from JCI, their adjusted quote ended up higher than the quote from Douglas Pump Service. On a motion by Mr. Hird, seconded by Mr. Bryant, the Board accepted the quote of $5,177 from Douglas Pump Service.

Electric Distribution Director Jeff Bergstrom reported the contract tree trimmers are continuing to work on the 13.2 kV loop. MMU crews have started moving customers off the overhead lines for the overhead to underground project in the Mission and Highlander area.

Electric Production Director Jim Johnson reported the compliance testing for the new exhaust silencers on Units #10 and #11 is complete. The testing went well and preliminary results show reduction in CO that meets EPA mandates.

The Board received the Safety and Health Review for fiscal year 2011. This report was compiled by Justin Begemann, Safety and Training Specialist.

General Manager Kyle Gibbs stated he is reviewing the latest draft of the Industrial Boiler MACT rule and various other new rules that will be coming out.

Administrative Services Director Ken Gieringer distributed copies of the fiscal year 2011 audit for the Board’s review.

General Manager Gibbs reported it is time to request quotes for the annual well maintenance. Normally this project includes treating five wells and pulling two pumps for inspection and needed repair. However, due to the recent work on the #2 well, only one well pump will be pulled. On a motion by Mr. Bryant, seconded by Mr. Fricke, the Board approved proceeding with this annual project.

General Manager Gibbs reported the fluoride level in the finished water will be reduced to 0.7 mg/l from 1.0 mg/l. The Centers for Disease Control has recommended the reduction due to fluoride being in a wide variety of food and drinks now.

On a motion by Mr. Fricke, seconded by Mr. Bryant, accounts payable were approved and warrants ordered issued from the following funds:

WATER OPERATING FUND		$ 	 54,310.56
ELECTRIC OPERATING FUND		$ 	214,522.13
SEWER REVENUE FUND		$ 	 88,818.42
INTERNET OPERATING FUND		$ 	  5,481.57
NATURAL GAS OPERATING FUND	$ 	  3,159.19
ELECTRIC CONSUMER DEPOSIT FUND	$ 	  3,900.00

On a motion by Mr. Fricke, seconded by Mr. Bryant, the Board voted unanimously to adjourn the regular meeting at 9:13 a.m.