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Marshall Municipal Utilities

"Providing Hometown Reliability"

Board Meeting Minutes

April 27, 2010

The Board of Public Works convened the regular session at 8:30 a.m. at the Marshall Municipal Utilities Busi-ness Office. Board members present were Mike Mills, President; Jim Heinzler, Vice President; Spencer Fricke, Secretary; and Charles Hird, member.

The agenda was approved as presented. The minutes of the previous meeting were approved as printed on a motion by Mr. Fricke, seconded by Mr. Heinzler.

Environmental Services Director Ginny Ismay reported we have negotiated an agreement with Shafer, Kline and Warren for the lime sludge handling facilities at the Water Treatment Plant. The proposed agreement is in three phases, with phase 1 at a lump sum cost of $15,000, and the cost for the remaining two phases being de-termined at the end of the preceding phase. On a motion by Mr. Hird, seconded by Mr. Fricke, the Board ap-proved the agreement with Shafer, Kline and Warren for the lime sludge handling facilities at the Water Treatment Plant.

Mr. Mills suggested that Shafer, Kline & Warren research the prevailing wage laws for Saline County. Direc-tor Ismay indicated the work could be done in-house if the necessary manpower was available.

Electric Distribution Director Jeff Bergstrom reported demo units are being utilized in order to evaluate the best equipment to purchase for trenching in backyards with fences and other obstacles. A skid steer loader can be equipped with the necessary attachments, along with a vibratory plow that the Internet Department will need. Bids will be requested for this equipment as approved in a previous meeting.

Several options have been looked at for lining the asbestos conduit between the North Street Substation and the Power Plant so it can be used to install the remaining conductors for the north transformer. We are pursu-ing lining the conduit with rolled duct using in-house labor.

Director Bergstrom reported there is a leak in the Miami Substation 161 kV transformer #1 which may be caused by a bad seal or fiber board. Replacement of the seal or fiber board is estimated at $50,000.

A question was raised at the last Board meeting concerning possible annual fees paid for a credit card. Admin-istrative Services Director Ken Gieringer stated there are no annual fees paid for the credit card. The only fee would be if a payment on the credit card balance was late.

Underground Facilities Director Monty Chase is trying to find a solution to the faulty Venturi tube in the North Street Pump Station. A new tube would cost approximately $3,000 and a new mag meter would cost over $5,000. The installation of the tube or the mag meter could be done by MMU personnel.

The installation of the water main on Hamner Street is approximately two-thirds complete. ICON moved their equipment in on April 26, 2010, and has started the cured-in-place pipe rehab project for five sections of clay sewer pipe.

Electric Production Director Jim Johnson reported Unit #5 will be taken off line April 30, 2010. The cooling tower fill replacement project will begin the week of May 3, 2010. Repairs are being made to the existing brick equipment building for installation of the sulfuric acid equipment, including getting the roof replaced. Unit #5 is scheduled to be put back on line in June.

Director Johnson reported there were several leaks occurring in the Power Plant roof during the recent rains, and budgetary prices will be obtained for repair/replacement of portions of the roof.

General Manager Kyle Gibbs reported Roy Hunter, MSDC, is working with a prospective business to possibly rent a portion of the Ruan Building on Benton Street (owned by MMU). The business would involve mixing organic chemicals. Mr. Mills suggested that Material Safety Data Sheets (MSDS) be obtained on these chemi-cals for review by MMU personnel in order to avoid any possible problems with the chemicals.

General Manager Gibbs explained that the new air rule for reciprocating internal combustion engines that will be implemented in 2013 will affect MMU’s Units #7, #8, #9, #10, and #11. The engines will have to be equipped with a catalytic converter to lower the CO emissions if used in non-emergency situations. This will not be feasible for Units #7, #8, and #9. These units will have to be used as emergency engines only. Units #10 and #11 will need to be equipped with the catalytic converter.

The City Council will be considering a proposal from Air Evac Lifeteam to discount the annual fee for mem-bership for all city/utility employees and the citizens of Marshall. The Board had no objection to this proposal.

Don Stouffer, City Attorney, is drafting an ordinance concerning MMU’s authority to inspect private sewer lines in order to work toward reducing inflow and infiltration into the sanitary sewer.

On a motion by Mr. Fricke, seconded by Mr. Hird, accounts payable were approved and warrants ordered is-sued from the following funds:

	WATER OPERATING FUND		$	100,569.93
	ELECTRIC OPERATING FUND		$	248,664.71
	SEWER REVENUE FUND		$	 91,523.68
	INTERNET OPERATING FUND		$	  5,563.68
	NATURAL GAS OPERATING FUND	$	  2,487.43
	ELECTRIC CONSUMER DEPOSIT FUND	$	  5,050.00

On a motion by Mr. Heinzler, seconded by Mr. Fricke, the regular meeting adjourned at 9:20 a.m. to go into executive session to discuss matters related to records which are protected from disclosure by law (Mo. Rev. Stat. 610.021[14], if authorized).

Roll call vote:
   Chuck Hird yes
   Spencer Fricke yes
   Mike Mills yes
   Jim Heinzler yes