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Marshall Municipal Utilities

"Providing Hometown Reliability"

Board Meeting Minutes

April 13, 2010

The Board of Public Works convened the regular session at 8:30 a.m. at the Marshall Municipal Utilities Busi-ness Office. Board members present were Mike Mills, President; Jim Heinzler, Vice President; Spencer Fricke, Secretary; and Charles Hird, member.

The agenda was approved as presented. The minutes of the previous meeting were approved as printed on a motion by Mr. Heinzler, seconded by Mr. Hird.

Electric Distribution Director Jeff Bergstrom reported there are some single-phase overhead lines in walkway easements that need to be converted to underground. This would be a long-term project beginning in the Lea-wood, Hillside and Plaza area. On a motion by Mr. Fricke, seconded by Mr. Heinzler, the Board approved converting overhead lines to underground in the Leawood, Hillside and Plaza area.

Director Bergstrom reported he is still working with Cooper Power on the problem with recloser #2 that oc-curred on March 10, 2010 at A Substation. Lutz, Daily & Brain would evaluate and correct the coordination between the two reclosers at A Substation and the settings on the breakers used to feed the sub at a cost of $3,100. The Board had no objection to Lutz, Daily & Brain doing this work.

Director Bergstrom is looking at options to finish installing the cable between North Street and the Power Plant. The areas that tested positive for asbestos have been cleaned up. Mr. Mills suggested that hiring a con-tractor might be the best solution to finishing the cable installation.

General Manager Kyle Gibbs asked that the Board consider allowing MMU to obtain a second credit card. MMU currently has only one credit card and the credit card security has been compromised several times. When this happens, the credit card account is immediately closed and another card reissued. Some vendors will only do business through a credit card, but during the time it takes to have another card reissued, business purchases cannot be made through these vendors. On a motion by Mr. Hird, seconded by Mr. Fricke, the Board authorized obtaining a second credit card account for MMU.

Mr. Hird asked if it would be possible to get the percentage of customers that have switched to MMU fiber in a given area where MMU has made fiber available.

Underground Facilities Director Monty Chase reported Shafer, Kline and Warren has designed an 8” sewer main to replace a 6” sewer on Hamner from Ohio to Slater Street. MMU will need DNR’s approval and a con-struction permit for the project. Approximately 1,200 feet of 8” sewer main, 40 house taps and four manholes are part of this project, at an estimated total cost of $110,000. On a motion by Mr. Heinzler, seconded by Mr. Fricke, the Board approved proceeding with the sewer main replacement on Hamner Street.

The following bids were opened April 8 for cured-in-place pipe rehab of five sections of clay sewer pipe.

				Bid (all 5 sections)
ICON Underground, LLC			$76,920.00
     Linwood, KS
Insituform Technologies			$79,998.50
     Chesterfield, MO
Municipal Pipe Tool			$77,540.00
     Hudson, IA
SAK Construction, LLC			$76,993.00
     Kansas City, MO
Walden Assoc. Technologies, Inc.	$90,184.00
     Glen Carbon, IL

On a motion by Mr. Heinzler, seconded by Mr. Hird, the board accepted the bid from ICON Underground, LLC for $76,920.

Director Chase reported the old mini camera is not working and beyond repair. This camera was purchased in 2004 and uses the VHS/VCR method, whereas newer mini cameras use USB thumb drives or DVDs. On a motion by Mr. Hird, seconded by Mr. Fricke, the Board approved requesting bids for a new mini camera.

We have negotiated an agreement with Shafer, Kline and Warren for the discharge permit renewal and disin-fection facilities at the Wastewater Treatment Plant. The proposed agreement is in four phases, with phase 1 at a not-to-exceed cost of $9,000, phase 2 at a lump sum cost of $16,000, and the cost for the remaining two phases being determined at the end of the preceding phase. On a motion by Mr. Hird, seconded by Mr. Hein-zler, the Board approved the agreement with Shafer, Kline and Warren for the discharge permit renewal and disinfection facilities at the Wastewater Treatment Plant.

Chief Wastewater Treatment Plant Operator Jerry Lawson reported the filter building has some maintenance items that need to be taken care of. The belt wash boxes, the spray nozzle header assembles, and the scrapers need to be replaced, as well replenishing the supply of spare belt pans for the conveyor. On a motion by Mr. Heinzler, seconded by Mr. Fricke, the board approved proceeding with this project using quotes.

The Wastewater Treatment Plant has received the 2009 Biosolids Management Award for large wastewater systems from the Missouri Water Environment Association (MWEA). This is the second time this award was earned; the Wastewater Treatment Plant having received it for 2003 also.

The effluent irrigation system for the golf course has been started with the new filter and seems to be working well.

Electric Production Director Jim Johnson reported Aquaterra Environmental Solutions has completed their evaluation of the Power Plant for greenhouse gas emissions which has been mandated by EPA beginning Jan-uary 1, 2010. Aquaterra’s evaluation showed MMU-generated levels of carbon dioxide (CO2) were above the threshold for calendar years 2008 and 2009. This will mean that MMU will be required to report annual CO2 emissions beginning in 2011 for calendar year 2010. Aquaterra also completed the Greenhouse Gas Monitor-ing Plan for MMU.

Employee Relations Manager Megan Baldridge reported MMU has completed the first six months of fiscal year 2010 with only one recordable injury.

General Manager Gibbs reported the amendment to Ordinance #7074 concerning inflow and infiltration that the Board approved at the March 30, 2010, meeting will not be approved by the City Council in its current form. The principal objection is giving MMU the authority to inspect private sewer laterals at will. MMU should soon receive a letter from the city’s attorney outlining MMU’s limits when accessing private property.

On a motion by Mr. Hird, seconded by Mr. Fricke, accounts payable were approved and warrants ordered is-sued from the following funds:

	WATER OPERATING FUND		$	  144,342.97
	ELECTRIC OPERATING FUND		$	1,399,493.71
	SEWER REVENUE FUND		$	  147,025.92
	INTERNET OPERATING FUND		$	    7,120.90
	NATURAL GAS OPERATING FUND	$	      190.19
	ELECTRIC CONSUMER DEPOSIT FUND	$	    9,275.00

On a motion by Mr. Heinzler, seconded by Mr. Hird, the regular meeting adjourned at 9:43 a.m. to go into ex-ecutive session to discuss matters related to personnel (Mo. Rev. Stat. 610.021 [3], if authorized).

Roll call vote:
   Chuck Hird yes
   Spencer Fricke yes
   Mike Mills yes
   Jim Heinzler yes