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Marshall Municipal Utilities

"Providing Hometown Reliability"

Board Meeting Minutes

January 12, 2010

The Board of Public Works convened the regular session at 8:41 a.m. at the Marshall Municipal Utilities Business Office. Board members present were Mike Mills, President; Jim Heinzler, Vice President; Spencer Fricke, Secretary; and Charles Hird, member. Also present was Mr. Duane Dixon.

The agenda was approved as presented.

Mr. Duane Dixon asked the Board to waive the meter tampering fee he was assessed on two of his properties. On a motion by Mr. Heinzler, seconded by Mr. Hird, the Board took the request under advisement.

The minutes of the previous meeting were approved as printed on a motion by Mr. Heinzler, seconded by Mr. Fricke.

Employee Relations Manager Megan Baldridge reported on the need to amend MMU’s cafeteria plan to include the addition of Aflac premiums. On a motion by Mr. Hird, seconded by Mr. Fricke, the Board adopted a resolution to amend and restate the flexible benefit plan effective January 1, 2010.

A discussion was also held concerning MMU’s mutual aid pay practices.

Electric Distribution Director Jeff Bergstrom addressed the need for testing the breakers at the Southeast Substation. On a motion by Mr. Fricke, seconded by Mr. Hird, the Board approved requesting quotes for the breaker maintenance at the Southeast Substation.

Administrative Services Director Ken Gieringer reported on the poor condition of two walk-in doors at the warehouse. On a motion by Mr. Heinzler, seconded by Mr. Fricke, the Board approved replacing the two doors at the warehouse using quotes for material.

Director Gieringer also asked the Board to replace the current vehicle used for Internet and SCADA equipment maintenance and installations with a more appropriate vehicle. The 1997 Chevy Blazer would be used as a replacement vehicle at the business office with a 1999 pickup being transferred to the surplus lot. On a motion by Mr. Fricke, seconded by Mr. Hird, the Board authorized requesting bids for a replacement vehicle.

The audit for the fiscal year ending September 30, 2009 was presented to the Board.

Electric Production Director Jim Johnson reported a breakdown of the pellet boiler due to a broken gear. A used gear was installed to get the boiler operational while we work with Hurst Boiler to locate another gear or replacement gearbox.

Director Johnson also reported on a problem encountered when attempting to bring Unit #5 online yesterday. Oil was found in the generator and it must be taken apart to find the cause. This could involve as much as three weeks of labor to tear it down.

General Manager Kyle Gibbs discussed MPUA’s on-line energy audit and the benefits it would afford our customers. On a motion by Mr. Hird, seconded by Mr. Fricke, the Board authorized MMU to sign an agreement to enroll MMU in MPUA’s on-line Energy Audit program for customers to utilize through our existing website.

On a motion by Mr. Hird, seconded by Mr. Heinzler, accounts payable were approved and warrants ordered issued from the following funds:

	WATER OPERATING FUND		$	  161,645.71
	ELECTRIC OPERATING FUND		$	1,498,585.14
	SEWER REVENUE FUND		$	  123,740.46
	INTERNET OPERATING FUND		$	   16,944.91
	NATURAL GAS OPERATING FUND	$	      232.85
	ELECTRIC CONSUMER DEPOSIT FUND	$	    2,150.00

It was the consensus of the Board not to remove the meter tampering fees from Mr. Dixon’s utility bills.

On a motion by Mr. Fricke, seconded by Mr. Hird, the regular meeting adjourned at 10:16 a.m.