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Marshall Municipal Utilities

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Board Meeting Minutes

December 29, 2009

The Board of Public Works convened the regular session at 8:30 a.m. at the Marshall Municipal Utilities Business Office. Board members present were Charles Hird, President; Jim Heinzler, Secretary; and Spencer Fricke, member. Vice President Mike Mills was absent. Also present was Mr. Bill Riggins.

The agenda was approved as presented. The minutes of the previous meeting were approved as printed on a motion by Mr. Heinzler, seconded by Mr. Fricke.

Mr. Hird read a thank you card from ConAgra expressing their appreciation for the use of the building on Benton Street for building a float for the Christmas parade.

Mr. Riggins thanked the Board and MMU employees for their help with the Martin Community Center. The Center is doing well with 200 events in 2009.

Administrative Services Director Ken Gieringer reported the FCC has mandated that business band radios be modified so that they transmit on one-half the bandwidth that they currently use. The MMU radios will need to be checked and those radios replaced that need to be upgraded. Once the radios are upgraded, the bandwidth will need to be reset. This will be coordinated with the City of Marshall as they sometimes use MMU’s frequency and MMU uses theirs. On a motion by Mr. Fricke, seconded by Mr. Heinzler, the Board authorized the upgrade of the radios to meet new FCC requirements, with material being acquired through quotes.

Environmental Services Director Ginny Ismay reported it is time to do the annual well maintenance at the Water Treatment Plant. On a motion by Mr. Heinzler, seconded by Mr. Fricke, the Board approved proceeding with this project using quotes.

The following bids were received December 23, 2009, for two pickups, one for Environmental Services and one for Underground Facilities.

	Bid Unit #1	Bid Unit #2	Bids for Both Units Together	Make & Model	Delivery Time
Elmer Hare Ford Sales Marshall, MO	$15,399.00	$15,995.00	$31,294.00	2010 F150	10-14 wks.
Mike Kehoe Ford Jefferson City, MO	$15,398.00	$16,274.00	$31,672.00	2010 F150	8-10 wks.
John Rector Motors Marshall, MO	$19,617.00	$20,420.00	$40,037.00	2010 Chevy 1500	6-8 wks.

On a motion by Mr. Fricke, seconded by Mr. Heinzler, the Board approved the purchase of both pickups from Elmer Hare Ford Sales for $31,294.

Electric Production Director Jim Johnson reported EPA has issued its final rule requiring mandatory reporting of greenhouse gas emissions beginning January 1, 2010. The first emissions report is due on March 31, 2011, for the reporting year 2010. Director Johnson recommended hiring Aquaterra Environmental Solutions for assistance with compliance on this regulation for an approximate cost of $7,300. On a motion by Mr. Heinzler, seconded by Mr. Fricke, the Board approved hiring Aquaterra Environmental Solutions for engineering services to assist with greenhouse gas emissions compliance.

The following bids were received December 11, 2009, to purchase and install a capstan winch on a digger derrick truck.

	Bid Mounted at Customer's location	Bid Mounted at Bidder's location
Altec Industries, Inc. St. Joseph, MO	$ 10,680	N/A
NESCO Bluffton, IN	$ 6,140	$ 4,840
Terex Utilities-South North Little Rock, AR	$ 9,867	$ 8,867

Electric Distribution Director Jeff Bergstrom explained the specifications for the capstan winch did not include the need for varying the speeds at which the unit could be operated; consequently the bids do not reflect that feature. On a motion by Mr. Fricke, seconded by Mr. Heinzler, the Board rejected all the bids and approved requesting new bids for a capstan winch after the specifications have been revised.

Director Bergstrom reported the North Street Substation has been put in service. There were some wiring problems for the differential relays due to errors in the drawings.

General Manager Kyle Gibbs reported discussions are being held with MoPEP concerning the possibility of running Unit #5 this winter. There are several new Power Plant operators that have not had the opportunity to be trained on this unit.

On a motion by Mr. Hird, seconded by Mr. Heinzler, the following Board of Public Works officers were elected by acclamation for 2010:

Mike Mills, President
Jim Heinzler, Vice President
Spencer Fricke, Secretary

On a motion by Mr. Fricke, seconded by Mr. Heinzler, accounts payable were approved and warrants ordered issued from the following funds:

	WATER OPERATING FUND		$	 57,857.00
	ELECTRIC OPERATING FUND		$	181,715.35
	SEWER REVENUE FUND		$	 76,014.31
	INTERNET OPERATING FUND		$	  4,600.86
	NATURAL GAS OPERATING FUND	$	  2,423.74
	ELECTRIC CONSUMER DEPOSIT FUND	$	  2,825.00

On a motion by Mr. Heinzler, seconded by Mr. Fricke, the Board voted unanimously to adjourn the regular meeting at 8:59 a.m. to go into executive session to discuss matters related to legal action (Mo. Rev. Stat. 610.021 [1], if authorized). Roll call vote:
Spencer Fricke yes
Jim Heinzler yes
Chuck Hird yes