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Marshall Municipal Utilities

"Providing Hometown Reliability"

Board Meeting Minutes

September 1, 2009

The Board of Public Works convened the regular session at 8:30 a.m. at the Marshall Municipal Utilities Business Office. Board members present were Charles Hird, President; Jim Heinzler, Secretary; and Spencer Fricke, member. Vice President Mike Mills was absent.

The agenda was approved as presented. On a motion by Mr. Heinzler, seconded by Mr. Fricke, the minutes of the previous meeting were approved as printed.

Underground Facilities Director Monty Chase reported the construction permit has been received for a new sewer on Stedem Road for the Highway Department.

ICON Underground LLC has asked for two adjustments to their bill for the Lincoln Street sewer project. An adder of $975.63 for addition pipe and an adder of $4,738.00 for miscellaneous additional work due to some problems encountered on the project. Director Chase indicated the $975.63 is a valid addition to the bill. The miscellaneous work was due to some problems encountered by both ICON personnel and Under-ground Facilities employees. Director Chase has proposed to ICON that the $4,738.00 be reduced by half. It was the consensus of the Board that the $975.63 be paid, and half of the $4,739.00, if agreeable to ICON.

Environmental Services Director Ginny Ismay reported MIOX has submitted their report on their field visit. This report is being reviewed.

Director Ismay reported both pumps at the aeration basin pump station at the Wastewater Treatment Plant have failed. The second one failed about two weeks after the first. These failures caused the basement of the aeration basin pump station to fill with raw sewage. As a temporary measure, the flow equalization pumps were used to pump influent to the flow equalization basin. A rented trash pump was then used to pump from the flow equalization basin to the splitter box for the aeration basins. This method is not suffi-cient for flows above 4 MGD, and consequently resulted in an overflow after the first pump failure. Pro-posals are being solicited for repairs to these pumps.

Electric Production Director Jim Johnson reported MoPEP does not need any of our coal units to run in September. Unit #5 will be shut down September 4 and the overhaul on this unit will begin early.

Director Johnson met with a representative of North Point Boiler to discuss the failures over the years on the water wall tubes at the bottom of the Unit #5 boiler. These failures were caused because the tubes are welded on the outside to the buckstay, which structurally supports the boiler wall. The best solution will be to cut the remaining welds loose and pad weld over the existing welds. This work will take approximately two weeks and will cost approximately $40,000. On a motion by Mr. Heinzler, seconded by Mr. Fricke, the Board approved proceeding with having North Point Boiler perform this work.

Administrative Services Director Ken Gieringer distributed the draft 2009/10 budget for the Board’s re-view. No rate increases are proposed at this time.

A discussion was held concerning the costs of medical insurance for both the employees and MMU.

General Manager Kyle Gibbs reported the Marshall-Saline Development Corporation (MSDC) agreement with MMU for funding MSDC economic development activities expires September 30. The Board took no action concerning the MSDC Economic Development Agreement, which allows the agreement to renew automatically.

General Manager Gibbs reported on issues discussed at the quarterly MoPEP meeting.

On a motion by Mr. Heinzler, seconded by Mr. Fricke, accounts payable were approved and warrants or-dered issued from the following funds:

	WATER OPERATING FUND			$	 84,613.94
	ELECTRIC OPERATING FUND			$	288,527.21
	SEWER REVENUE FUND			$	252,994.17
	INTERNET OPERATING FUND			$	 18,219.97
	NATURAL GAS OPERATING FUND		$	  2,389.42
	ELECTRIC CONSUMER DEPOSIT FUND		$	  6,300.00
	WATER PLANT IMPROVEMENT RESERVE FUND	$                -

On a motion by Mr. Fricke, seconded by Mr. Heinzler, the Board voted unanimously to adjourn the regular meeting at 9:26 a.m. to go into an executive session concerning matters related to personnel (Mo. Rev. Stat. 610.021 [3], if authorized). Roll call vote:
Charles Hird yes
Jim Heinzler yes
Spencer Fricke yes