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Marshall Municipal Utilities

"Providing Hometown Reliability"

Board Meeting Minutes

July 30, 2009

The Board of Public Works convened the regular session at 8:30 a.m. at the Marshall Municipal Utilities Business Office. Board members present were Mike Mills, Vice President; Jim Heinzler, Secretary; and Spencer Fricke, member. President Charles Hird was absent.

The agenda was approved as presented. On a motion by Mr. Fricke, seconded by Mr. Heinzler, the minutes of the previous meeting were approved as printed.

Employee Relations Manager Megan Baldridge reported it is recommended by Guardian Life Insurance Company (the third party administrator for our amended cafeteria plan) that a resolution be adopted to formally amend MMU’s cafeteria plan to include the addition of the health and dependent care flexible spending accounts that the Board approved at the June 30, 2009, Board meeting. On a motion by Mr. Fricke, seconded by Mr. Heinzler, the Board adopted a resolution to amend and restate the flexible benefit plan effective August 1, 2009.

Administrative Services Director Ken Gieringer reported an additional petty cash bank account would allow MMU to process necessary payments for the Section 125 cafeteria flexible benefit plan without putting MMU’s main bank account at risk. On a motion by Mr. Heinzler, seconded by Mr. Fricke, the Board authorized the establishment of an additional bank account at Wood & Huston Bank. Authorized signatures shall be that of the General Manager and the Administrative Services Director.

Director Gieringer reported that during the recent maintenance check of the emergency generator at the Business Office, the generator failed. The generator will be replaced.

The following bids were opened July 17, 2009, for a bucket truck cab and chassis for Electric Distribution.

	Bid	Make and Model	Delivery Time from Award
Columbia Freightliner Sales Columbia, MO	$59,980.00	2010 Freightliner M2106V	60-75 days
KCR International Trucks, Inc. Kansas City, MO	$61,320.00	2010 IHC 7400	60-90 days
Midway Freightliner, Inc. Palmyra, MO	$60,315.00	2010 Freightliner M2106V	100 days
Westfall GMC Truck Kansas City, MO	$61,122.00	2010 Freightliner M2106V	75-90 days
MHC Kenworth Kansas City, MO	$65,257.00	2010 Kenworth T370	60 days

Electric Distribution Director Jeff Bergstrom indicated the bid from KCR International Trucks was the lowest bid meeting specifications. On a motion by Mr. Fricke, seconded by Mr. Heinzler, the Board accepted the bid from KCR International Trucks, Inc. for $61,320.

Director Bergstrom reported recloser #10 on South Odell is the last recloser that is not connected to the SCADA system. In order to be able to connect the recloser to the SCADA, it will need to be upgraded. On a motion by Mr. Fricke, seconded by Mr. Heinzler, the Board approved requesting quotes for a new recloser and control.

Electric Production Director Jim Johnson reported the PVC fill packs for the Unit #5 cooling tower are plugged. This additional weight has twisted the mid-bay supports of the fill packs and is causing higher than expected temperature readings across the condenser. Replacing the fill packs will be included in the 2009/10 budget.

General Manager Kyle Gibbs reported discussions with MoPEP are continuing concerning removing Units #7, #8, and #9 from the MoPEP Pool and transferring them to the Water and Wastewater Departments. These units will still be used as backup power, but the transfer would allow the Water and Wastewater Departments to be put on the less expensive interruptible rate.

General Manager Gibbs reported a proposal is being drafted which would allow the Park Department to make payments to MMU for installing a filter on the effluent system being used to irrigate the golf course.

On a motion by Mr. Fricke, seconded by Mr. Heinzler, accounts payable were approved and warrants ordered issued from the following funds:

	WATER OPERATING FUND			$	 80,147.85
	ELECTRIC OPERATING FUND			$	325,447.27
	SEWER REVENUE FUND			$	 96,538.41
	INTERNET OPERATING FUND			$	 11,246.01
	NATURAL GAS OPERATING FUND		$	  2,370.68
	ELECTRIC CONSUMER DEPOSIT FUND		$	  4,325.00
	WATER PLANT IMPROVEMENT RESERVE FUND	$	  1,177.78

On a motion by Mr. Heinzler, seconded by the Mr. Fricke, the meeting adjourned at 9:06 a.m.