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Marshall Municipal Utilities

"Providing Hometown Reliability"

Board Meeting Minutes

June 9, 2009

The Board of Public Works convened the regular session at 8:30 a.m. at the Marshall Municipal Utilities Business Office. Present were Charles Hird, President; Mike Mills, Vice President; Jim Heinzler, Secretary; and Spencer Fricke, member. Also present was City Council member Gabe Ramsey.

The agenda was approved as presented. On a motion by Mr. Fricke, seconded by Mr. Heinzler, the minutes of the previous meeting were approved as printed.

Mr. Mills explained that a new business (855 S. Cherokee Drive) being established in Marshall has recently been informed that there will be a $3,000 electric impact fee assessed for getting electricity to the new building. Mr. Mills indicated that the owner of the business was not made aware of this potential fee when talking to MMU personnel about electric needs for the business. After much discussion, it was decided that there was some fault on both sides of the issue. On a motion by Mr. Fricke, seconded by Mr. Hird, the Board agreed to waive part of the fee. Mr. Mills abstained from the vote. The amount of the fee to be assessed will be discussed later in the meeting.

Electric Distribution Director Jeff Bergstrom reported the 1997 bucket truck needs to be replaced. A new truck would probably take about twelve months to get. The aerial device and chassis would be bid separately. On a motion by Mr. Mills, seconded by Mr. Fricke, the Board approved requesting bids for a new chassis and aerial device.

Employee Relations Manager Megan Baldridge reminded the Board that the Community Leaders’ Tour is being held June 18 at the Water Treatment Plant.

The hardhat policy has been updated and management has reviewed the revisions. On a motion by Mr. Fricke, seconded by Mr. Heinzler, the Board approved the revised hardhat policy to take effect immediately.

The following bids were received June 4, 2009, for rehab of four sections of clay sewer pipe from Lincoln Street east to the fourth manhole.

	Price of Section 1	Price of Section 2	Price of Section 3	Price of Section 4	Price of all Sections
I-Con Underground, LLC Linwood, KS	$22,490.00	$18,250.00	$25,650.00	$23,940.00	$ 90,330.00
Insituform Technologies Chesterfield, MO	$55,485.90	$52,637.50	$57,940.60	$56,711.20	$119,950.00
SAK Construction, LLC O’Fallon, MO	$51,737.00	$42,525.00	$58,500.00	$54,600.00	$114,499.00
Spray Com Utilities Inc. Sedalia, MO	$38,511.00	$31,185.00	$44,550.00	$41,580.00	$155,826.00

Underground Facilities Director Monty Chase indicated the funds for this project could be taken out of the money set aside for inflow and infiltration reduction. On a motion by Mr. Heinzler, seconded by Mr. Mills, the Board accepted the bid from I-Con Underground, LLC.

Director Chase reported the Lincoln Street water main replacement project is complete except for the cleanup of some yards.

Electric Production Director Jim Johnson reported the new coal conveyor belting has been installed. Goens Brothers has started the sandblasting of the metal siding on the Power Plant. MoPEP has indicated Unit #5 generation will not be needed for a couple more weeks.

General Manager Kyle Gibbs reported the expected revisions to the Sunshine Law were not passed this year.

On a motion by Mr. Heinzler, seconded by Mr. Fricke, accounts payable were approved and warrants ordered issued from the following funds:

	WATER OPERATING FUND			$	134,228.85
	ELECTRIC OPERATING FUND			$	942,493.22
	SEWER REVENUE FUND			$	145,031.88
	INTERNET OPERATING FUND			$	 13,539.12
	NATURAL GAS OPERATING FUND		$	  3,260.93
	ELECTRIC CONSUMER DEPOSIT FUND		$	  7,125.00
	WATER PLANT IMPROVEMENT RESERVE FUND	$	    562.10

After additional discussion concerning the electric impact fee for the new business at 855 S. Cherokee Drive, the Board reduced the impact fee by half ($1,500) on a motion by Mr. Hird, seconded by Mr. Fricke. Mr. Hird called for a roll call vote:
Mr. Fricke yes
Mr. Heinzler no
Mr. Mills abstain
Mr. Hird yes

On a motion by Mr. Mills, seconded by the Mr. Heinzler, the meeting adjourned at 9:39 a.m.