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Marshall Municipal Utilities

"Providing Hometown Reliability"

Board Meeting Minutes

May 12, 2009

The Board of Public Works convened the regular session at 8:30 a.m. at the Marshall Municipal Utilities Business Office. Present were Charles Hird, President; Mike Mills, Vice President; Jim Heinzler, Secretary; and Spencer Fricke, member.

The agenda was approved as presented. On a motion by Mr. Heinzler, seconded by Mr. Fricke, the minutes of the previous meeting were approved as printed.

The following bids were opened April 30, 2009, for painting of the metal siding at the Power Plant.

				Date Contractor	Time Required
				Bid	     Can Start	        to Complete

Advanced Protective Coating	$217,700	5/25/09		30-40 days
     Kansas City, KS	
Aetna Coatings, Inc.		$242,000	5/18/09 	120 days
     St. Louis, MO		
Goens Bros., Inc.		$186,000	Upon approval	40 work days
     Gladstone, MO		
Pat Flinn’s Construction Co.	$234,000	6/1/09		30 days
     Marshall, MO		
Thomas Industrial Coatings	$296,155	10 days		90 days
     Pevely, MO	 				after notice

Electric Production Director Jim Johnson reported the low bid from Goens Bros., Inc. did meet specifications. On a motion by Mr. Heinzler, seconded by Mr. Mills, the Board accepted the bid from Goens Brothers in the amount of $186,000 for repainting the exterior Power Plant siding.

Director Johnson reported there are 14 authorized Power Plant operator positions with only 13 of those currently filled. Due to impending retirements of two operators and the lengthy training process, we plan to fill the vacant position at this time.

Underground Facilities Director Monty Chase reported a request has been received from Josh and Audrey Ming for water and sewer service outside the city limits. Public Water Supply District #3 has released the Ming’s property so it can be served by MMU. The Ming’s will be required to agree to be annexed into the city limits if annexation occurs. On a motion by Mr. Mills, seconded by Mr. Heinzler, the Board approved the request for water and wastewater service connection outside the city limits for Josh and Audrey Ming (1918 S. Lincoln Avenue).

Electric Distribution Director Jeff Bergstrom reported the direct buried cable in the Westport area needs to be replaced with a cable in conduit system. On a motion by Mr. Fricke, seconded by Mr. Heinzler, the Board approved proceeding with this underground replacement project.

Director Bergstrom reported MMU received a request for help from the city of Fredericktown through the Mutual Aid program. Two Electric Distribution employees left May 11, 2009, to give assistance to Fredericktown in their restoration efforts after the recent storm.

Director Bergstrom indicated MMU has received the first set of drawings for the North Street Substation replacement project. The switchgear for this project is scheduled for delivery in late July or early August.

Administrative Services Director Ken Gieringer reported the new 911 addresses in the city have been entered into the billing system and are being used starting with the May billing cycle.

Environmental Services Director Ginny Ismay reported the two new breakers for the CO2 tank at the Water Treatment Plant have been received.

General Manager Kyle Gibbs reported ConAgra has requested more parking area at MMU’s property on North Benton. A contract has been drafted to allow ConAgra more parking area at an increased leasing fee. On a motion by Mr. Mills, seconded by Mr. Heinzler, the Board approved the contract increasing the parking area for ConAgra on MMU’s North Benton Street property at a leasing fee of $2,324 per month. This agreement will continue on a monthly basis after October 31, 2009.

A discussion was held on the proposed revisions to the Sunshine Law (H.B. 316) currently being considered in the Missouri Senate.

On a motion by Mr. Mills, seconded by Mr. Fricke, accounts payable were approved and warrants ordered issued from the following funds:

	WATER OPERATING FUND			$	  131,933.13
	ELECTRIC OPERATING FUND			$	1,107,891.89
	SEWER REVENUE FUND			$	  117,965.90
	INTERNET OPERATING FUND			$	   12,059.11
	NATURAL GAS OPERATING FUND		$	      109.04
	ELECTRIC CONSUMER DEPOSIT FUND		$	    6,300.00
	WATER PLANT IMPROVEMENT RESERVE FUND	$	    1,529.20
The meeting adjourned at 9:06 a.m.