Marshall Municipal Utilities

Board Meeting Minutes

January 27, 2009

The Board of Public Works convened the regular session at 8:30 a.m. at the Marshall Municipal Utilities Business Office. Present were Charles Hird, President; Mike Mills, Vice President; Jim Heinzler, Secretary; and Spencer Fricke, member.

The agenda was approved as presented. General Manager Kyle Gibbs noted that Pastor Nelson Gabriel was listed on the agenda but would not be present. On a motion by Mr. Mills, seconded by Mr. Fricke, the minutes of the previous meeting were approved as printed.

Electric Distribution Director Jeff Bergstrom reported the roof on the switchgear building at the Southeast Substation needs to be replaced. On a motion by Mr. Heinzler, seconded by Mr. Fricke, the Board approved requesting proposals for the roof replacement. The entrance door to this substation is steel and has rusted out on the inside at the bottom. Electric Distribution personnel will try to replace the rusted out section.

Director Bergstrom indicated there are twenty-four fiberglass layout arms on which the gel coat is starting to crack and peel. On a motion by Mr. Mills, seconded by Mr. Fricke, the Board approved requesting quotes for refinishing the fiberglass layout arms.

Director Bergstrom reported PAR Electric has finished the transmission line repair and maintenance project. Director Bergstrom is still working with the manufacturer to get the transmission line interrupter with the broken actuating arm repaired.

Underground Facilities Director Monty Chase reported there will be a meeting January 29 at the Service Center for plumbers and contractors concerning MO One-Call, gas pipeline safety, and any procedure changes Municipal Services has made.

The Board asked that some information be included in the utility bills explaining the $5.00 inflow and infiltration charge now listed on the bills.

Electric Production Director Jim Johnson reported there will be an entrance door installed next to the overhead door on the south side of the pellet building. This will allow the public to drop off materials to be shredded without being exposed to any equipment that may be operating.

At the request of MoPEP, Units #10 and #11 were run on January 15. This will count as the first quarter testing and exercising of these units.

Administrative Services Director Ken Gieringer reported approximately 4,500 – 4,600 electronic meters have been installed for automatic meter reading.

The following bids were received January 9, 2009, for a CO2 tank for the Water Treatment Plant.

Company	Year & Make	New or Refurbished	Trade-in Allowance	Delivery Time	Lump Sum Bid
Airgas    Sedalia, MO	2009 Chart	New	none	90 days	$71,205.00
Cryogenic Resources    Colorado Springs, CO	2008 Allcryo	New	none	8 weeks	$55,990.00
EPCO CO2 Products    Monroe, LA	Tomco 1475CA	New	none	17-20 weeks	$70,135.40
Linweld    Columbia, MO	Chart	New	none	10-14 weeks	$96,500.00
Tomco Equipment    Loganville, GA	2009 Tomco 1475CA	New	none	14 weeks	$96,165.00

Environmental Services Director Ginny Ismay indicated the low bid did meet specifications. On a motion by Mr. Mills, seconded by Mr. Fricke, the Board accepted the bid of $55,990 from Cryogenic Resources for the CO2 tank.

Manager of Employee Relations Megan Baldridge stated Doug Newell (Power Plant employee) has requested an extension to his leave of absence. On a motion by Mr. Heinzler, seconded by Mr. Mills, the Board approved continuing the leave of absence for Doug Newell through February 27, 2009, if needed, with continuation of health insurance.

Ms. Baldridge reported the Safety and Training Officer Scott Melton has drafted a policy concerning high-visibility safety apparel and is revising drafted policies regarding flame resistant clothing requirements and clothing allowance procedures. These draft policies will soon be presented to the Board for approval.

General Manager Kyle Gibbs reported the strategic plan for MSDC was discussed at the annual retreat held recently at the Service Center.

Mr. Mills asked that General Manager Gibbs provide information to the Board regarding wholesale electric costs from MoPEP with projections from now until September.

General Manager Gibbs indicated ConAgra has requested rental of an additional 40 spaces in the parking lot at the Benton Street property (they are currently renting 20 spaces). Management will develop a contract recommendation and bring it to the Board for approval at a future meeting.

On a motion by Mr. Fricke, seconded by Mr. Mills, accounts payable were approved and warrants ordered issued from the following funds:

	WATER OPERATING FUND		$	 78,905.85
	ELECTRIC OPERATING FUND		$	740,243.44
	SEWER REVENUE FUND		$	 86,560.60
	INTERNET OPERATING FUND		$	  6,643.97
	NATURAL GAS OPERATING FUND	$	    478.11
	ELECTRIC CONSUMERS DEPOSIT FUND	$	  4,150.00
	WATER PLANT IMPROVEMENT RESERVE	$	  7,110.75

On a motion by Mr. Heinzler, seconded by Mr. Fricke, the Board voted to adjourn the regular meeting at 9:38 a.m.