Marshall Municipal Utilities

Board Meeting Minutes

May 13, 2008

The Board of Public Works convened the regular session at 8:30 a.m. at the Marshall Municipal Utilities Business Office. Present were Spencer Fricke, President; Charles Hird, Vice President; Mike Mills, Secretary; and Jim Heinzler, member. Also present were Ron Ott, Gayle Carter, Bill Jackson and Mary Keller of Fitzgibbon Hospital; Roy Hunter of Marshall-Saline Development Corporation (MSDC); and Mayor Connie Latimer.

The agenda was approved as presented.

Mr. Bill Jackson outlined the plans for the new cancer center at Fitzgibbon Hospital. The new center will cost approximately $4 million, with $292,000 of the $4 million remaining to be raised. The deadline for raising the funds is July 11, 2008. Mr. Jackson asked that the Board consider contributing to the cancer center fund raising campaign through a direct donation or an in-kind contribution. The Board will discuss this matter more fully after management gathers more information about the project. Mr. Ott, Ms. Carter, Mr. Jackson, and Ms. Keller left the meeting.

Mr. Roy Hunter, MSDC, gave a brief presentation on the status of the development of the Marshall Junction area. There will be no need for MMU to have any participation in this project. The project is awaiting a development plan by the landowners. Mr. Hunter left the meeting.

Mayor Connie Latimer reported the Community Center is doing well with increasing numbers of people using the facility. Land near the Community Center has been purchased from the City for the 911 Dispatch Center. The stripes are being painted on the runway at the airport and the apron will be redone this summer. Mayor Latimer left the meeting.

On a motion by Mr. Heinzler, seconded by Mr. Hird, the minutes of the previous meeting were approved as printed.

The following bids were received April 23, 2008, for a one-man bucket truck for the Internet Department.

Company	Bid	Model
Altec Industries    St. Joseph, MO	$81,567	New 2009 F-550
Drake Scruggs    Grandview, MO	$82,395	New 2009 F-550
NESCO    Bluffton, IN	$78,987	Used 2006 F-550
Terex Utilities – South    North Little Rock, AR	$87,562 $45,000	New 2009 F-550 Used 2004 F-550

A decision on this matter was postponed from the April 29, 2008, Board meeting. Administrative Services Director Ken Gieringer recommended accepting the bid from Altec Industries for $81,567. It was the consensus of the Board to postpone buying a bucket truck at this time and put this item in the 2008/09 budget.

Mr. Mills suggested that it was time to again ask the voters of Marshall to authorize MMU to operate a cable TV system.

Electric Production Director Jim Johnson reported the following prices were received for the Allen-Bradley equipment for the Unit #5 boiler controls conversion project.

SMC Electric
    Sedalia, MO			$34,049.82
SEGA Inc.
    Stilwell, KS		$37,295.50

It was determined that more material is needed for this project which will make these prices slightly higher. On a motion Mr. Mills, seconded by Mr. Hird, the Board accepted the bid from SMC Electric on the Allen-Bradley equipment in the amount of $35,078.32 and purchase the remaining equipment needed through quotes.

The following bids were received May 7, 2008, for a wheel loader for Electric Production.

Company	Lump Sum Bid	Make & Model	Trade-in Allowance	Is this trade-in contingent on Award of bid?	Warranty (5-year) Adder
Cook Sales & Serv.    Chillicothe, MO	$145,452	JCB 426ZX	$75,717	yes	$7,480
Dean Machinery    Sedalia, MO	$109,915	CAT 928HZ	$30,000	no	$2,575
Tri-State Constr. Eq. Co.    Ashland, MO	$116,000	JD 544J	$35,000	yes	$4,674
Victor L. Phillips Co.    Kansas City, MO	$108,817	Case 621E	$36,300	yes	$4,354

On a motion by Mr. Heinzler, seconded by Mr. Hird, the Board accepted the bid from Victor L. Phillips Co. for a total of $76,871 ($108,817 minus the trade-in allowance of $36,300 and adding the 5-year warranty for $4,354).

Director Johnson reported the emissions fees for the Power Plant for 2007 were $191,280.

Underground Facilities Director Monty Chase reported Shafer, Kline and Warren completed the feasibility analysis for a waterline to Public Water Supply District #3 across Salt Fork Creek. Director Chase indicated the Water District is not interested in pursuing this project at this time. The analysis will be kept for future reference.

Director Chase reported work is progressing on the sewer replacement project in the alley between Jefferson and Lafayette from Vest Street to Morgan. A 2” natural gas line that is in the way is being relocated.

Environmental Services Director Ginny Ismay reported the first request to EPA for an extension to the deadline to have an executed contract for the disinfection facility at the Water Treatment Plant was denied. A second request has been made. Director Ismay reported indications are that the construction contract bids may be as high as $1.3 million, which is over the $1 million budgeted.

Mr. Mills expressed his dissatisfaction with the way the bid documents were prepared by Shafer, Kline and Warren for the disinfection facility general construction contract.

Director Ismay reported the City of Waverly is filling their big water tank and will be on line with the Water Treatment plant soon.

A discussion was held on the load limits on the various bridges that are crossed by MMU’s sludge truck. Employees driving the Wastewater Treatment Plant sludge truck will comply with all bridge load limits and avoid those bridges with a limit below the weight of the unloaded sludge truck.

Employee Relations Manager Megan Baldridge reported Grant Piper has completed the qualification requirements and has been promoted to an Underground Facilities System Operator position. Of the original four System Operator positions, three have been filled.

Caleb Griffitt started May 12 as an Electrician. We are awaiting results of the pre-employment drug screening and physical for the Safety and Training Officer candidate.

On a motion by Mr. Mills, seconded by Mr. Heinzler, accounts payable were approved and warrants ordered issued from the following funds:

	WATER OPERATING FUND		$	124,108.51
	ELECTRIC OPERATING FUND		$	740,458.77
	SEWER REVENUE FUND		$	 98,988.68
	INTERNET OPERATING FUND		$	  6,157.93
	NATURAL GAS OPERATING FUND	$	    148.43
	ELECTRIC CONSUMERS DEPOSIT FUND	$	  4,900.00

A discussion was held on the request by Fitzgibbon Hospital personnel for a contribution to the cancer center fund raising campaign. Management will gather more information on the plans for the cancer center for review by the Board before a decision is made.

On a motion by Mr. Heinzler, seconded by Mr. Mills, the Board voted unanimously to adjourn the regular meeting at 10:22 a.m.