Marshall Municipal Utilities

Board Meeting Minutes

April 29, 2008

The Board of Public Works convened the regular session at 8:30 a.m. at the Marshall Municipal Utilities Business Office. Present were Spencer Fricke, President; Charles Hird, Vice President; and Jim Heinzler, member. Secretary Mike Mills was absent. Also present were Dennis Stith and Scott Williamson of Shafer, Kline and Warren.

The agenda was approved as presented on a motion by Mr. Hird, seconded by Mr. Heinzler. On a motion by Mr. Heinzler, seconded by Mr. Hird, the minutes of the previous meeting were approved as printed.

Mr. Hird asked that a discussion be held at a future meeting concerning the need for water in the Marshall Junction area.

The following bids were received March 28, 2008, for sodium hypochlorite generation equipment for the disinfection facility at the Water Treatment Plant.

	Siemens-OSEC	MIOX Corp.	Process Solutions	Severn Trent-ChlorTec
Sodium Hypochlorite    Generation Equip.	$303,598.00	$323,000.00	$345,000.00	$414,000.00
Automatic Bulk    Dilution Panel	$29,411.00	$22,000.00	$3,800.00	No Bid
TOTAL       (Equip. + Automatic Panel)	$333,009.00	$345,000.00	$348,800.00	$414,000.00
Manual Bulk    Dilution Panel	$7,475.00	Included in Equip. bid	$2,200.00	$2,600.00
TOTAL       (Equip. + Manual Panel)	$311,073.00	$323,000.00	$347,200.00	$424,300.00

Mr. Stith explained that Siemens, although the low bidder, was bidding equipment that was slightly undersized and there is no service facility in close proximity to the Water Treatment Plant. On a motion by Mr. Hird, seconded by Mr. Heinzler, the Board accepted the bid from MIOX Corp., to include the manual bulk dilution panel, for $323,000.00.

Environmental Services Director Ginny Ismay reported a request has been made to EPA for a 15-day extension of time for having an executed contract for construction of the disinfection facility. A pre-bid conference will be held April 30, 2008, for the general contractors for the construction of the disinfection facility.

The following bids were received April 23, 2008, for a one-man bucket truck for the Internet Department.

Company	Bid	Model
Altec Industries    St. Joseph, MO	$81,567	New 2009 F-550
Drake Scruggs    Grandview, MO	$82,395	New 2009 F-550
NESCO    Bluffton, IN	$78,987	Used 2006 F-550
Terex Utilities – South    North Little Rock, AR	$87,562 $45,000	New 2009 F-550 Used 2004 F-550

Administrative Services Director Ken Gieringer explained the delivery on a new truck would be sometime this winter. Due to a change in projects, the Electric Distribution Department would have a truck available for use by the Internet Department for most of the summer. On a motion by Mr. Hird, seconded by Mr. Heinzler, the Board postponed a decision on this matter until a future meeting.

Electric Distribution Director Jeff Bergstrom reported the 4.16 kV voltage conversion project is progressing. There are approximately 66 polemount transformers left to change. The transfer of conductors and equipment to the new poles on Odell Street between Arrow and North is complete and meets the clearance from the buildings as required by code. Director Bergstrom reported the bids for the North Street Substation will be opened June 2, 2008. MMU has received the American Public Power Association’s 2008 Reliable Public Power Provider (RP3) designation for the second time at the platinum level (scoring over 90 out of 100 possible points).

Electric Production Director Jim Johnson reported Unit #5 will be taken off line April 30, 2008, and is expected to be put back on line around June 1, 2008. Electric Production personnel visited the power plant at Chillicothe to take a look at the remaining equipment after the steam turbines were wrecked out. MMU could use some of the equipment if it could be purchased at a reasonable price. This will be evaluated further.

Underground Facilities Director Monty Chase reported work has begun on the sewer main replacement project in the alley between Jefferson and Lafayette, Vest Street to Morgan. Director Chase reported the new utility bed for the new cab and chassis has been installed but does not meet specifications. Knapheide, the successful bidder, provided a low profile bed instead of the specified standard bed. Knapheide has offered to reduce the cost of the bed by $800. Director Chase indicated the bed provided would be acceptable. On a motion by Mr. Heinzler, seconded by Mr. Hird, the Board accepted the bed provided at the reduced cost.

General Manager Kyle Gibbs reported MMU is submitting a grant application for a forklift for the Recycling Center.

Mr. Hird reported 40,000 lbs. of electronics have been collected at the Recycling Center and all 40,000 lbs. were disassembled and recycled.

On a motion by Mr. Heinzler, seconded by Mr. Hird, accounts payable were approved and warrants ordered issued from the following funds:

	WATER OPERATING FUND		$	 88,904.22
	ELECTRIC OPERATING FUND		$	363,939.12
	SEWER REVENUE FUND		$	 84,104.47
	INTERNET OPERATING FUND		$	 31,385.88
	NATURAL GAS OPERATING FUND	$	  3,188.34
	ELECTRIC CONSUMERS DEPOSIT FUND	$	  3,300.00

On a motion by Mr. Heinzler, seconded by Mr. Hird, the Board voted unanimously to adjourn the regular meeting at 9:19 a.m. and go into an executive session to discuss matters related to personnel and security systems (Mo. Rev. Stat. 610.021 [3, 23], if authorized). Roll call votes: Mr. Heinzler yes Mr. Hird yes Mr. Fricke yes

On a motion by Mr. Heinzler, seconded by Mr. Hird, the Board reconvened the regular session at 10:45 a.m. The Board approved increasing the salary range of the Safety and Training Officer position from a Range 11 to Range 12 which has a top pay of $24.67. Candidates are currently being interviewed for this position.

On a motion by Mr. Hird, seconded by Mr. Heinzler, the meeting adjourned at 10:46 a.m.