Marshall Municipal Utilities

Board Meeting Minutes

January 2, 2008

The Board of Public Works convened the regular session at 8:30 a.m. at the Marshall Municipal Utilities Business Office. Present were Jim Heinzler, President; Spencer Fricke, Vice President; Charles Hird, Secretary; and Mike Mills, member. Also present was Mr. Roy Hunter, Marshall-Saline Development Corporation.

The agenda was approved as presented.

On a motion by Mr. Mills, seconded by Mr. Fricke, the following Board of Public Works officers were elected for 2008:

Spencer Fricke, President
Charles Hird, Vice President
Mike Mills, Secretary

Mr. Fricke assumed the chair.

Marshall-Saline Development Corporation (MSDC) Director, Roy Hunter, expressed his appreciation to the Board and MMU for their assistance and cooperation. Mr. Hunter reported MSDC is putting together an assistance program for entrepreneurial endeavors, and is collecting data on local graduates. There are several projects that MSDC is working on to encourage industry to develop in Marshall, but there has been a major slow down in the last 90 days. The proposed ethanol plant on the 20 Highway industrial site will probably not develop. That site may be available soon for other endeavors. Mr. Hunter left the meeting.

On a motion by Mr. Heinzler, seconded by Mr. Mills, the minutes of the previous meeting were approved as printed.

Administrative Services Director Ken Gieringer reported there were two responses for the request for proposals for an automatic meter reading system. A pilot project of 500 electric meters and 50 water meters is proposed. Only one of the proposals met specifications. Trilliant Networks proposed completing the pilot project for $98,325. On a motion by Mr. Hird, seconded by Mr. Mills, the Board approved negotiating with Trilliant networks to begin the pilot project. Director Gieringer indicated that automatic meter reading will allow the setting of rates that are more customer specific.

Environmental Services Director Ginny Ismay reported the three lime feeders at the Water Treatment Plant need to be replaced. Director Ismay proposed replacing feeders #1 and #2 this fiscal year and replacing feeder #3 in fiscal year 2009. On a motion by Mr. Mills, seconded by Mr. Hird, the Board approved proceeding with this non-budgeted project of replacing feeders #1 and #2 through the bid process.

On a motion by Mr. Mills, seconded by Mr. Heinzler, accounts payable were approved and warrants ordered issued from the following funds:

	WATER OPERATING FUND		$	110,006.67
	ELECTRIC OPERATING FUND		$	340,840.43
	SEWER REVENUE FUND		$	109,350.60
	INTERNET OPERATING FUND		$	 36,427.67
	NATURAL GAS OPERATING FUND	$	  2,467.66
	ELECTRIC CONSUMERS DEPOSIT FUND	$	     --

On a motion by Mr. Mills, seconded by Mr. Hird, the Board adjourned the regular meeting at 9:45 a.m. to go into executive session to discuss personnel matters (Mo. Rev. Stat. 610.021 [3], if authorized). Roll call vote:
Mr. Mills yes
Mr. Heinzler yes
Mr. Hird yes
Mr. Fricke yes

The regular meeting reconvened at 9:57 a.m.

Underground Facilities Director Monty Chase reported the contractor is back to working on the South Odell lift station. The water and sewer lines are complete for the Civic Center/Museum.

Mr. Heinzler left the meeting.

The following bids were received December 28, 2007, for toolboxes for Electric Production.

					Bid	     	Bid        	Bid
					Toolbox #1	Toolbox #2	Two Toolboxes

Clark’s Tool & Equipment		NO BID		NO BID		NO BID
    Sedalia, MO
MAC Tools		(11 drawer)	$2,656.47	$2,656.47	$5,312.94
    San Marcos, CA	(16 drawer)	$4,342.77	$4,342.77	$8,685.54
Snap-On Industrial			$3,375.00	$3,375.00	$6,750.00
    Shawnee Mission, KS

On a motion by Mr. Mills, seconded by Mr. Hird, the Board accepted the bid from Snap-On Industrial for $6,750 for two toolboxes.

Electric Production Director Jim Johnson reported Springfield Coal is having trouble at their mine and could not deliver coal during the last few weeks of 2007 to finish out their contract. Knight Hawk Company began delivering coal when Springfield Coal stopped deliveries. MMU has a three-year contract with Knight Hawk to deliver coal beginning January 1, 2008. Knight Hawk is currently delivering 2 x 0 coal instead of stoker and it is being blended with the stoker coal in stock in order to try to avoid freezing problems.

General Manager Kyle Gibbs reported the annual report has been distributed to the Board. MMU received a refund of $59,007.83 from KCPL due to insurance settlements on the Hawthorn Power Plant explosion (1999) and a natural gas fee that was incorrectly charged to the fuel adjustment.

Mr. Hird suggested that some advertising be done in order to inform MMU’s customers that the recycling center will now accept electronic waste.

On a motion by Mr. Mills, seconded by Mr. Hird, the Board voted unanimously to adjourn the regular meeting at 10:17 a.m.