Marshall Municipal Utilities

Board Meeting Minutes

October 10, 2006

The Board of Public Works convened the regular session at 8:30 a.m. at the Marshall Municipal Utilities Business Office. Present were Mike Mills, President; Jim Heinzler, Vice President; Spencer Fricke, Secretary; and Charles Hird, member.

The agenda was approved as presented. The minutes of the previous meeting were approved as printed on a motion by Mr. Heinzler, seconded by Mr. Hird.

Electric Distribution Director Jeff Bergstrom reported an inspection of the section of electric transmission line that runs from KCPL’s Norton Substation to MMU’s Southeast Substation revealed maintenance is needed on most of the structures. On a motion by Mr. Heinzler, seconded by Mr. Hird, the Board approved proceeding with this budgeted project.

Director Bergstrom reported trees along the electric transmission line right-of-way from KCPL’s Norton Substation to MMU’s Southeast Substation and along a small section from Norton to Miami Substation are starting to encroach on the line. A contractor with specialty equipment is needed to trim the trees efficiently. On a motion by Mr. Hird, seconded by Mr. Heinzler, the Board approved requesting bids for the budgeted project of transmission line tree trimming.

Director Bergstrom reported the electric distribution line in the 700 block of East Yerby needs to be rebuilt. On a motion by Mr. Heinzler, seconded by Mr. Fricke, the Board approved proceeding with this budgeted project.

Underground Facilities Director Monty Chase reported the new cab and chassis for the boom truck should be received this fall and a new crane and flatbed are needed for this unit. On a motion by Mr. Hird, seconded by Mr. Fricke, the Board approved requesting bids for a new crane, bed, and accessories to be mounted on the new cab and chassis. The old truck will be sold after receipt of the new unit.

DNR has given MMU notice that they will no longer accept water main projects using MMU’s 15-year-old Owner Supervised Program. The Owner Supervised Program needs to be updated by a qualified engineering firm including modeling of the water distribution system and development of a capital improvement plan. On a motion by Mr. Hird, seconded by Mr. Fricke, the Board approved requesting statements of qualifications from engineering firms to update MUU’s Owner Supervised Plan.

The No. 1 water storage reservoir roof needs replacing. Two bids were received for this work; a material only bid of $3,811 from Mid State Roofing, and a complete bid of $85,700 from Watkins Roofing. On a motion by Mr. Heinzler, seconded by Mr. Mills, the Board accepted the proposal from Watkins Roofing for roof replacement of the No. 1 reservoir for the amount of $85,700.

Public Water Supply District #3 is interested in a water connection on Eastwood Street east of Salt Fork Creek. Shafer, Kline and Warren is the design engineer for the bridge rebuilding project. On a motion by Mr. Hird, seconded by Mr. Fricke, the Board approved proceeding with the design work for the water connection.

Director Chase reported that in the event we have no electrical supply to either water pumping stations, we could use the engine driven pump in the North Street Pumping Station for only two hours before it overheats. The options are the addition of water jacket cooling or ducting that would draw outside air to the radiator. On a motion by Mr. Fricke, seconded by Mr. Hird, the Board approved proceeding with this budgeted project.

The two small air compressors in the Miami Street Pumping Station are undersized and in poor condition and the one compressor in the North Street Pumping Station is oversized. Director Chase indicated a new compressor should be installed in each station and an air line installed between the stations so that each compressor will be a backup for the other. On a motion by Mr. Heinzler, seconded by Mr. Hird, the Board approved the purchase of two compressors using quotes.

Director Chase reported a large trailer-mounted diesel standby generator could service the North Conway, North Miami, North English, or the planned South Odell Lift Stations. On a motion by Mr. Heinzler, seconded by Mr. Hird, the Board approved requesting bids for a standby generator.

Electric Production Director Kyle Gibbs reported the internals of the ten air horns at the Power Plant need to be replaced. The air horns are used in both Units #4 and #5 baghouses to improve ash removal from the bags. The internal parts for the existing horns are obsolete. On a motion by Mr. Hird, seconded by Mr. Fricke, the Board approved requesting quotes for new air horn internals.

Director Gibbs reported work is continuing on Units #4 and #5 while these two units are off line. All the bags in the Unit #4 baghouse are being replaced. Preparations are being made to remove boiler tubes in Unit #5.

A discussion was held on what can be done to rehabilitate the siding on the Power Plant. Director Gibbs will look into options for a covering material.

Administrative Services Director Ken Gieringer indicated a more efficient warehouse is needed. This project would be accomplished over two years with design work being completed this fiscal year. On a motion by Mr. Heinzler, seconded by Mr. Hird, the Board approved proceeding with the design work for a new warehouse.

Environmental Service Director Ginny Ismay reported a meeting has been set with EPA for October 23rd to discuss MMU’s Risk Management Plan.

General Manager Paul Jensen indicated the Board had received a copy of the draft Terms and Conditions of Use for Natural Gas Transportation Service. The Board was asked to review and comment on these terms and conditions.

General Manager Jensen reported there are approximately 10 miles of private sewers in Marshall and most are in poor condition. The current policy for replacement of these private sewers has not worked. The Board was asked to review and comment on a revised policy for replacement of private sewer mains.

General Manager Jensen presented the Gary L. Whorton personal service award to Kyle Gibbs for his involvement in the community through various activities and organizations.

On a motion by Mr. Hird, seconded by Mr. Fricke, accounts payable were approved and warrants ordered issued from the following funds:

	WATER OPERATING FUND		$	121,815.68
	ELECTRIC OPERATING FUND		$	725,624.52
	SEWER REVENUE FUND		$	53,275.37
	INTERNET OPERATING FUND		$	23,060.61
	NATURAL GAS OPERATING FUND	$	2,348.94

On a motion by Mr. Heinzler, seconded by Mr. Hird, the Board adjourned the regular meeting at 9:55 a.m. to go into an executive session to discuss matters related to property acquisition and personnel matters, (Mo. Rev. Stat. 610.021, [2 & 3] if authorized). Roll call:
Jim Heinzler yes
Spencer Fricke yes
Charles Hird yes
Mike Mills yes