Marshall Municipal Utilities

Board Meeting Minutes

August 15, 2006

The Board of Public Works convened the regular session at 8:30 a.m. at the Marshall Municipal Utilities Business Office. Present were Mike Mills, President; Jim Heinzler, Vice President; Spencer Fricke, Secretary; and Charles Hird, member.

The agenda was approved as presented. The minutes of the previous meeting were approved as printed on a motion by Mr. Heinzler, seconded by Mr. Fricke.

Underground Facilities Superintendent Monty Chase reported the water main in the 1300 block of West Vest has had many breaks over the past several years and needs replacing. On a motion by Mr. Heinzler, seconded by Mr. Hird, the Board approved proceeding with this project.

Superintendent Chase reported Underground Facilities personnel are continuing to remove the roofing material from reservoir #1.

Administrative Services Director Ken Gieringer reviewed proposed changes to procedures in the Customer Service area aimed at reducing bad debts. On a motion by Mr. Hird, seconded by Mr. Fricke, the Board postponed a decision on this matter until a future meeting.

Director Gieringer reported a letter will be sent to customers on an outdated priority list indicating that MMU cannot assure them of priority restoration of electric service.

Electric Production Director Kyle Gibbs reported since joining MoPEP, Power Plant operations have changed. The current operation requires more staff hours to operate and to perform maintenance. On a motion by Mr. Heinzler, seconded by Mr. Fricke, the Board approved filling two vacant Operator positions.

Director Gibbs reported the Unit #5 boiler is having problems with tube leaks in the steam generating section. Fifty percent of the tubes (520) can be replaced for approximately $300,000. On a motion by Mr. Heinzler, seconded by Mr. Hird, the Board approved proceeding with the tube replacement project.

Environmental Services Director Ginny Ismay reported DNR has taken the 23,000,000-gallon effluent limit out of the NPDES permit for the Wastewater Treatment Plant. This will allow the Parks and Recreation Department to continue irrigating the golf course with effluent water.

A discussion was held concerning the possibility of advertising for a General Manager in Public Power Weekly, a national publication. A motion was made by Mr. Hird, seconded by Mr. Mills, to advertise in this publication. The vote was tied and the motion did not pass.

Mr. Mills requested that an executive session be held following the regular meeting to discuss matters related to personnel.

General Manager Paul Jensen reported the City of Waverly and Consolidated Public Water Supply District #2 (CPWSD#2) have been discussing the possibility of Waverly selling water to CPWSD#2. This would not impact our agreement with Waverly, but Waverly would need the Board's approval to sell the water. On a motion by Mr. Heinzler, seconded by Mr. Fricke, the Board approved Waverly reselling water wholesale to CPWSD#2.

General Manager Jensen explained the money that has been expended up to this time for the Geographic Information Systems (GIS) project. Joe Trapp, Chief Engineering Technician, explained the costs involved in having Sidwell Corporation develop the layers for this system. MMU's share would be approximately $35,500 and would be dependent upon the City and the County also participating. On a motion by Mr. Hird, seconded by Mr. Heinzler, the Board approved continuing with this part of the project.

General Manager Jensen indicated the geographic positioning device currently being used does not locate utilities as close as is needed. On a motion by Mr. Heinzler, seconded by Mr. Fricke, the Board approved the purchase of a new geographic positioning device for approximately $7,400.

General Manager Jensen reported the sewer insurance claim that was presented at the last Board meeting by Mr. Stephen Gates has been investigated. Nothing was found to indicate any liability by MMU. It was the consensus of the Board that the insurance company had properly handled the claim.

On a motion by Mr. Heinzler, seconded by Mr. Hird, accounts payable were approved and warrants ordered issued from the following funds:

	WATER OPERATING FUND		$	 89,456.67
	ELECTRIC OPERATING FUND		$	719,585.67
	SEWER REVENUE FUND		$	 81,095.30
	INTERNET OPERATING FUND		$	  5,630.80
	NATURAL GAS OPERATING FUND	$	     87.95
	ELECTRIC CONSUMERS DEPOSIT FUND	$	  6,400.00

On a motion by Mr. Heinzler, seconded by Mr. Fricke, the Board adjourned the regular meeting at 9:55 a.m. to go into an executive session to discuss matters related to personnel (Mo. Rev. Stat. 610.021 [3], if authorized). Roll call:
Mike Mills yes
Jim Heinzler yes
Spencer Fricke yes
Charles Hird yes